New Trip Plan

Meet half hour before at NORmac street Paddle NSW Board Meeting Held at Sports House 6a Figtree Drive, Sydney Olympic Park On Monday, 3rd February 2014 Meeting Commenced – 6:30pm Present: Tim Hookins (Chair); Tony Hystek; Peter Debnam; Andrew Mathers; Tim Ring; Chris Thompson; Val Titov. In attendance: Peter Tate (CEO/ Minutes). Apologies: Lynn Parker. Minutes of the Previous Meetings 2.1 The minutes of the PNSW Board Meeting held on 9 December were approved as a true and accurate record - CT/TonyH carried. 2.2 Business Arising Regarding the direct membership, Richard Roach informs us an amount will be paid back to the state affiliates, in proportion to the amount of direct members AC has collected from each state. AC is still taking in direct members, and it is likely that they will make a payment at the end of March, and for PNSW this amount would be approx $2,000. Regarding the NEDP question, AC does not receive any NTID (now NEDP) funding. The ASC provides AC with a lump sum payment with the expectation that a certain amount will be invested on NEDP activities. There is no designated assignment of these funds. There is no recommendation from the ASC to distribute these funds to State Canoeing bodies. The ASC funds will continue to be managed at a National level for the immediate future. The Board agreed to keep membership fees static throughout 2013/14, rather than reduce the fees with less than four months before they open for 2014/15. CEO now has a copy of the MOU prepared by Tony Lewis and signed by Tony Carr. That MOU will be honoured in the short-term until a consistent arrangement can be agreed and implemented for all commercial operators. Therefore recreation paddles from Freedom Outdoors will be published on our website for the time being as an interim arrangement. Chairperson’s Report PNSW Website It was agreed to post regular news items on the home page, with key personnel and the TCs encouraged to supply articles. A memo with user tips is to be circulated to article providers. A fresh look will be applied to the homepage, with key paddlesports being profiled on a header menu at the top of the page with link to their respective pages. TonyH is authorised to liaise with Frank Schadeberg with costs capped at $200 (approved CT/PD carried). CEO is to investigate if the sponsors featured on our homepage have been invoiced in 2013/14. If not, catch up accordingly. Volunteer Strategy The Board agreed to call EOIs from volunteers who can assist with specified tasks, including webmaster; boat & equipment maintenance; other tasks as required. A newsletter article will call for submissions with volunteers listing their expertise and interest. Chief Executive Officer’s Report The CEO’s written report was circulated and accepted. Bob Turner was formally endorsed as Chair of the PNSW Marathon TC (TimH/PD carried). TimH has already completed the Not-for-Profit Board course conducted by AICD. CT will advise CEO of his availability for the course to be held on 11 March at Sydney Olympic Park. Regarding the www.surfskiaustralia.com website, it was agreed (PD/CT carried) to retain the site as an interactive and informative tool for the PNSW Open Water and AC Open Water TCs. It was also agreed to form better links between the TC site and parent body site (especially event listings), with more prominent identification and descriptions. CEO and LP shall represent PNSW at the NSW Olympic Council AGM on 2 April at NSWIS. CEO was thanked for his concise and informative report. Financial Report CEO advised book-keeping hand-over has occurred with Patricia, Kate and himself over the past three weeks. CEO and TonyH are successfully processing electronic payments to customers. The Financial Report YTD (30 December) including Balance Sheet and P&L Statements was circulated and noted. General Business 6.1 Safety Precautions at 20 Beaches TimH circulated email correspondence he had sent to Steve McInnis, CEO at Surf Lifesaving Sydney Northern Beaches detailing major safety concerns at the 20 Beaches Race held on 14 December 2013. The Board completely supported Tim’s actions and encouraged further telephone conversations and meetings between the organisations if appropriate action is not forthcoming. 6.2 PNSW Safety Committee The Board endorsed formation of the PaddleNSW Safety Committee comprising a representative from each PNSW TC. CEO will liaise with TCs and coordinate the first meeting. TonyH reported our IRB is in a state of disrepair. The current storage arrangements for the IRB are unsuitable. It hasn’t coped with being exposed to the sun, and the glue has disintegrated at the transom amongst other places. The repair quote is $1,500, or alternatively $3K to purchase a new craft. The craft was purchased 2nd-hand about two years ago. CEO is investigating undercover storage for it, preferably under the NSWIS building. It was agreed to seek sponsorship to assist with the repair costs, including an approach to Renault who have partnered with PNSW OW&H Series for $8K. 6.3 Commercial Operator Relationship The MOU with Tony Carr will be amended as a generic partnership template in readiness for engagement with key commercial operators and forming partnerships in 2014. The Board will consider the template at the next meeting. 6.4 2014 Australian Canoe Slalom Championships The Board congratulated Chris Thompson, Colin Borrows, John Kelly, Peter Croft and the Organising Committee for a very successful 2013 Australian Schools Canoe Slalom (160 children) & 2014 Australian Canoe Slalom Champs (180 competitors) held at Penrith Whitewater Stadium on 19-26 January. CT expects a marginal profit – to be confirmed. CT thanked CEO for attending and presenting medals. 6.5 Waterways Guide AC has indicated their support for the project and spreading the benefits nationally. CEO has initiated a teleconference with interstate EOs on 19 February (AC has offered to pay conference costs) to discuss their involvement in the roll-out around Australia. We’ve received $33K from Ministry for Police & Emergency Services (50% of total grant allocation) for the Waterways Guide app. Next step is for the Working Group to seek EOIs for this phase of the project. 6.6 Myall Classic Formerly conducted by Just Paddlers (specifically Mike Eggleton and two other volunteers), the event needs a new organising committee if it is to continue. Entries are normally 100-120 paddlers for the 47km event heading up-river from Tea Gardens, with this year’s date proposal being 13 September. TonyH will provide a seeding proposal for the Board: including set-up of Committee (called from EOIs and the PNSW Marathon TC); partnership with Council, National Parks and other potential sponsors; run as NFP for charity; expansion to 2-day event in the future. 6.7 Ambassadors The Board approved an initiative to grant free PNSW membership for a select group of ambassadors who, in return, would promote PNSW and assist at dedicated functions. Names (to be confirmed) include Murray Stewart, Tim Jacobs, Jessica Fox, Dean Gardiner and Jacqui Lawrence. 6.8 Terms of Delegation The Terms of Delegation prepared by TimH have been generally well-received by the TCs. The Board discussed revenue sharing conditions within the document and made minor alterations. With those amendments, the document was endorsed for circulation with a memo to the TCs (CT/PD carried). 6.9 CEO Trial Period CEO vacated the meeting whilst his three-month trial period (1 October to 31 December 2013) was discussed. The Board found the CEO’s performance to be of satisfactory nature, and therefore in accordance with his Employment Agreement, CEO was congratulated on his appointment for two years to the end of 2015. In response, CEO thanked the Board for their support and display of confidence, and looked forward to serving the members, clubs, TCs and the Board for at least the next two years. Other Business 2014 Canoe Polo National Championships - Angus Robb has supplied initial detail regarding the Australian Canoe Polo Championships being held 19-21 April in Canberra. CEO is to seek regular updates from Angus, including copies of event permits. Peter Debnam resignation – Peter Debnam indicated his resignation from the PNSW Board due to a heavy workload with numerous other NFP Boards. The Chair thanked PD for his very worthwhile contribution to the Board. We regret that he is standing down but we know we will be able to call on him when needed for his input. PD agreed to consider and possibly put forward people who would make a suitable replacement for him. Close Meeting – 9:44pm Next Meeting 6:30pm, Monday, 10th March 2014 Tasman Room, Sports House, Sydney Olympic Park Future Meeting dates for 2014 (generally being the 2nd Monday each month unless otherwise notified) 10 March; 14 April; 12 May; 16 June; 14 July; 11 August; 8 September; 13 October; 10 November; 8 December. PaddleNSW Board Action List